Summer Student - HR Assistant (10-week program)

Job Description

Title: HR Assistant - Bilingual

Reports To: HR and Admin Manager

Location: 2300 Eglinton Ave West and 2000 Credit Valley Road Mississauga Ontario

Job type: Summer student – 10-week program

Credit Valley Family Health Team (CVFHT) is an Academic Family Health Team affiliated with Trillium Health Partners and the University of Toronto. It is an engaging inter-professional primary care team dedicated to continuous learning and excellence within primary care with a demonstrated track record of impactful quality improvement activities. A not-for-profit organization receives funding from the Ministry of Health and Long Term Care and provides primary health care services to over 13,000 patients in Mississauga. The CVFHT also has a mandate to provide French language primary care services to the Francophone community.

The Administrative Assistant supports the professional staff and learners of the Credit Valley Family Health Team and CVH Family Medicine Teaching Unit in providing exceptional quality care to all patients and their families.

Duties and Responsibilities:

• Perform customer service duties and responds to inquiries as part of the HR team
• Enter employee information into various databases including timesheet portal, HR Downloads, PayWorks, etc.
• Create and distribute employment letters as requested by HR manager
• Perform related clerical/support duties, such as filing, achieving, printing and assembling packages for Human Resources
• Assist with the scheduling and coordination of meeting rooms for HR related functions.
• Assist and support HR as required
• Perform other duties as assigned

In the performance of the above duties, is responsible to maintain a smooth, positive working relationship with key contacts and for imparting to the public a favourable impression of the Credit Valley Family Health Team and the Credit Valley Hospital Family Medicine Teaching Unit.         

Major qualifications required in order to succeed in the job

• Enrolled in a post-secondary Business Administration/Human Resources or related program.
• Excellent communication and customer service skills.
• Strong working knowledge of Microsoft Office products, including Word and Excel.
• Self-motivated individual capable of working in both a team environment and on an independent basis.
• Ability to speak and read in French is considered an asset.

Previous Related or Special Experience Necessary:

• Effective communication/interpersonal skills
• Proficient at use of computers and Microsoft Office, Excel, Word

Work Conditions:

• Operation of desktop computer and peripherals
• Extended periods of sitting and standing
• Interaction with employees, management, and occasionally the public
• Working in a busy office environment with frequent interruptions             

 Additional Comments

• Positive attitude, good judgment skills, articulate, diplomatic, team player

• Creative, innovative, and enthusiastic
• Adaptive and responsive to changes in work volumes, responsibilities and scope of practice